Step by Step Guide to Using QuickBooks


Chart of Accounts QuickBooks Windows (Pro, Premier, Enterprise)

A Chart of Accounts is a listing of all accounts used in the general ledger of an organization. The chart is used by the accounting software to aggregate information into an entity's financial statements, and is usually sorted in order by account number to ease the task of locating specific accounts.

Setting Up or Customizing the Chart of Accounts

You can customize your Chart of Accounts by adding accounts you need and deleting the ones you do not need. You can also edit your accounts to make changes, correct spelling or make account a Sub-Account of another.

Step 1. Go to the Company menu, click Chart of Accounts.

Step 2. Click Account at bottom left, then New.

Step 3. Click on the type of account you are creating - Expense, Income, etc . (You will see a pop up box for each one you click on to show you examples of what account each is for.)

Step 4. Click Continue.

Step 5. In the newly opened "Add New Account" screen, enter the account name, and description (optional). You can use QuickBooks without assigning tax line mapping. In fact, I recommend that you do not use tax line mapping if you are not an accountant or tax professional.

Step 6. Click Save and Close.

To Edit an Account in QuickBooks Windows (Pro, Premier, Enterprise)

Follow Step 1 above, then:

Step 2. Click Account, then Edit Account, make the changes and click Save and Close.

To Delete an Account in QuickBooks Windows (Pro, Premier, Enterprise)

Follow Step 1 above, then:

Step 2. Then click on the account you wish to delete, to highlight it, and got Edit in the top menu bar, and click Delete Account.

Step 3. Now, answer Ok to the question "Are you sure you want to delete this account?"

You can download this Chart of Accounts List with Industries and business types in Excel and import the portion that suits your business to QuickBooks.




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1099 Setup & Printing

Banking Setup & Management

Company Setup & Management

Employee Setup & Management

Customer Setup & Management

Vendor Setup & Management

Payroll Setup & Management

Deposits & Undeposited Funds

Financial Statements & Reports

Reimbursements & Investments

Invoicing & Receivables

Bookkeeping 101


Third-Party Applications

Preferences & Customization

C.O.A Setup & Management